Privacy policy

The BONE project relies on maintaining your trust and confidence. We will never give, sell, or trade your details to other companies for marketing purposes. This Privacy Policy explains how we collect, use, and transfer your information, and how you can control the use of the information that we collect.

Information we collect:

You may choose to provide us with certain information, such as when you create your user profile or when you use the website. We may also collect automatically-generated and technical information. Therefore, the information we have (“Collected Information”) can be summarised as:

  1. Profile Information: You may provide us with profile information such as your e-mail address, work place, a profile image, and password when you create an account, or when you edit your account information. You can edit this information via the edit profile link in your profile page.
  2. Workplace history: Your profile contains a history of any previous workplaces that you have entered on your profile. The purpose is to help you get in touch with other members who previously worked at the same hospital. You can edit or delete this information via the update hospitals link in your profile page.
  3. Site activity: We store information about projects that you have participated in via the site, such as your use of audit templates, or your participation in collaborative audit projects. This information will be shown in your profile.
  4. Information from external sources: If you signed up to BONE via a national audit project run by the British Orthopaedic Trainees Association (BOTA), your participation in that project will automatically be shown in your profile.
  5. Information you have uploaded to the website: If you have created a project on the website, the project page will show a link to your profile page, identifying you as the project creator.

Website Cookies

  1. We use a Cookie to store your session information, but only if you choose the “remember me” option when you log in. The cookie is cleared when you log out.
  2. We don’t use any third party cookies, and we don't use any third party tracking/analytics software.

Use and processing of your information

  1. We process and use your information with your consent. 
  2. We will use the email address that you have provided in order to forward messages from other users, or notify you of site activity.
  3. Your involvement in a project will be visible on the project page, and can be viewed by other members. The project creator may choose to contact you about your involvement. The project creator, or other persons nominated by them, may wish to write about the results of a project, for example in an academic journal. It is our guidance that they should contact you before doing so, and should share draft copies of any manuscript with you, but we are unable to enforce this practice.
  4. You are entitled to view, amend, or delete the personal information that we hold. You can view all the information that we hold on you via your profile settings.


  1. As part of the registration process, you will have been offered the option of subscribing to our email newsletter (the option is off by default, and you can always change your mind by updating your profile settings). 
  2. We send emails very infrequently, but usually for one of the following reasons: to tell you about new projects; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. 
  3. We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails.
  4. Another type of email that we send is "transactional email", meaning emails that are generated by our website in response to site activity (such as when you are added to an audit project). Our transactional email is handled by another third-party provider, Mailgun, who have their own privacy policy
  5. We never rent, sell, or trade email lists to other organisations and businesses.

Sharing of your information

  1. We don’t share any personally identifiable information with other organisations or business. 
  2. Anonymised data are used if we want to generate reports for sponsors or academic bodies (for example, we might report that a certain number of doctors in a given deanery took part in one of our projects).
  3. The obvious exception is if someone wanted to write about one of the projects on the site, they should name any collaborators on that project. We require that they should follow the normal processes for writing an academic paper (ie: authors should be named if they make a contribution to the work). 

Retention, deletion, and "the right to be forgotten"

  1. We retain your personal information for as long as you maintain an account with us.
  2. You may delete your account at any time by contacting the site admin via email at:
  3. If you choose to delete your account, we will also request that your details are removed from our email handlers (Mailgun and Mailchimp). 
  4. Once your information is deleted, it cannot be recovered (even by us).

Privacy Policy Changes

  1. This policy was last updated on 20thMay 2018. 
  2. It will be reviewed from time to time (typically on an annual basis), and you will be informed by email if any changes are made.